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NJLEAP Program Pre-Assessment File Review


One of the benchmarks an agency has to meet before its official onsite assessment is a comprehensive Pre-Assessment File Review.  This review is performed by specially trained and experienced Accreditation managers called Compliance Officers.  It is the job of the Compliance Officer to thoroughly review each assigned accreditation file for compliance issues, problem, and irregularities.  The Compliance Officer is not a consultant.  They are trained to call balls and strikes.  They will prepare a comprehensive confidential report, deliverable only to the agency’s Chief Executive Officer and Accreditation Manager that will list standard by standard, bullet by bullet, if the files policy and proof minimally meet the intent of the applicable accreditation standard.  Compliance Officers will, from time to time, note if a file is weak and may make a suggestion on how to strengthen it.  However, this is the exception rather than the norm. A Pre-Assessment Review should be scheduled with the PAC no later than four (4) months prior to the official assessment’s off-site file delivery to assessors date.  This will assure adequate time for the Pre-Assessment File Review to be conducted and provide enough time for the agency to review and analyze the report and decide which changes they want to make.  The suggestions noted in the Pre-Assessment File Review are not binding on an agency. 

When an agency receives their Pre-Assessment Reports from their Compliance Officers the Accreditation Manager and their team will assess what needs to be changed.  If they have any questions or need further guidance the Compliance Officer team is always available for a conference call. 

After your Pre-Assessment File Review you will need to have a Facility Inspection performed near your official assessment on-site visit date.  To learn more about Facility Inspections and their role in the pre-assessment preparation phase click here.

To schedule a Pre-Assessment File Review click here.

Some of the areas the compliance officer will assess through file review are as follows:
  • Agency Class Rosters, Lesson Plans, and Training Aids
  • Agency Equipment and Property
  • Agency Records and Computers
  • Agency Training
  • Alternate Care for Arrestee’s Dependents
  • Annual Evaluations of Sworn and Civilian Personnel
  • Annual In-Service Retraining
  • Arrest Procedures
  • Arrest, Search and Seizure
  • Authorization and Use of Agency Weapons
  • Auxiliary Police Officers
  • Background Investigations for Sworn and Civilian Employees
  • Back-up Generator
  • Cash Fund Maintenance
  • CEO Authority & Responsibility
  • Communications Protocols
  • Conducting Motor Vehicle Stops
  • Crime Scene Processing
  • Crime Scene Processing Personnel Qualifications and Availability
  • Critical Incident Response Plan
  • Direction and Control of Traffic Movement
  • Direction of Personnel
  • Disciplinary System
  • Discipline
  • Early Warning System
  • Employee Assistance Program
  • Employee Collision Review Process
  • Employee Injury and Exposure Reporting and Review Process
  • Entry Level Training for Sworn Officers
  • Ethics of Sworn and Civilian Employees
  • Evaluating Personnel
  • Evidence Collection
  • Evidence Documentation
  • Evidence Submission to Lab
  • Extra-Duty Employment
  • Field Activities
  • Field Reporting System
  • Field Training for Sworn Officers
  • Fiscal Control
  • Guidelines for Personnel Conduct
  • Harassment in the Workplace
  • Hazmat Training
  • Holding Facility Evacuation/Hazard Protocols
  • Holding Facility Inspections
  • Holding of Prisoners
  • Holding of Prisoners Security Protocols
  • Holding of Prisoners Training
  • Homeland Security/Critical Incidents
  • Information Technology Security
  • Interacting with People who have Mental Illness
  • Internal Affairs
  • Internal Affairs Complaint Intake and Management
  • Interview and Interrogation
  • Interview Room Use and Security
  • Investigating Adult Missing Persons
  • Investigating Juvenile Missing Persons
  • Investigation Management
  • Juvenile Delinquency
  • Juvenile Matters
  • Line of Duty Injury and Death
  • Maintenance of Agency Training Records
  • Maintenance of Communications Systems
  • Meaningful Review Required for all Use of Force Incidents
  • Media Relations
  • Medical Calls Taken by Communications Operators
  • Medical Exams for Sworn Officers
  • Mobile Data Computers
  • Mobile Video Recorders
  • Motor Vehicle Pursuits
  • New Accreditation Manager Training
  • New Jersey Safe Haven Infant Protection Act
  • Oath and Swearing
  • Organization Structure
  • Permanent Storage of Evidence
  • Personnel Benefits and Responsibilities
  • Personnel Removed from Duty for Serious Use of Force
  • Preservation of Recordings
  • Process for Selection of New Personnel
  • Processing of Prisoners
  • Proficiency and Qualification with Weapons
  • Promotion of Personnel
  • Psychological Exams for Sworn Officers
  • Public Information Function
  • Racially-Influenced Policing Prohibited
  • Recording Information on Calls for Service
  • Records Access and Control
  • Recruitment of Personnel
  • Recruitment Plan
  • Remedial Training
  • Responding to Calls for Service
  • Roadblocks and Forcible Stopping
  • Security of Evidence
  • Selection of Personnel
  • Short Term Custody of Juvenile Non-Offenders
  • Special Classes of Traffic Offenders
  • Special Investigations
  • Special Operations
  • Special Law Enforcement Officers
  • Storage and Accountability of Agency Equipment and Property
  • Storage of Evidence and Property
  • Strip and Body Cavity Searches
  • Tactical Team Training
  • Temporary Storage of Evidence
  • The Communications Function
  • The Evaluation System
  • The Operations Function
  • The Personnel Function
  • The Investigative Function
  • Traffic Enforcement Options
  • Traffic Safety and Enforcement
  • Training of Newly Promoted Personnel
  • Training of Volunteers
  • Transporting of Prisoners
  • Unidentified Person Investigations
  • Uniform Enforcement of Traffic Violations
  • Use and Availability of Body Armor
  • Use of Force
  • Using Confidential Sources
  • Vehicle Modifications for Prisoner Transportation
  • Weapons and Ammunition
  • Written Orders and its Issuance

To schedule a Pre-Assessment File Review click here.

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